Rental & Equipment Management

Equipment Rental Software That Bends to How You Book, Check Out, and Check In

Most rental software makes you adapt to it. eX-RentalTracker adapts to you — built as a working foundation, then shaped around exactly how your business runs.

Built and supported by eXcelisys, building custom business software since 2001

Jump-Start My Rental Solution

Tell us about your business — we’ll show you what’s possible.

Rental equipment yard with rows of skid steers and telehandlers

Off-the-shelf rental software is built for a rental business — not necessarily yours. Maybe you sub-rent from other vendors. Maybe your inventory is really kits of gear bundled a dozen different ways. Maybe your busiest season breaks every calendar app you’ve tried. eX-RentalTracker starts as a fully working rental management foundation, then we build out the parts that make your business your business — not a generic template with your logo on it.

Built In From Day One

Everything a Rental Operation Actually Needs

The foundation every eX-RentalTracker engagement starts from — before we tailor a single thing to you.

Availability Calendar

See what’s booked, in-house, and coming up before it becomes a problem.

Kitting

Bundle multiple items into a single rentable package, tracked as one unit.

Barcode Check-In/Out

Scan equipment out and back in with a handheld scanner for fast turnaround.

Condition Tracking

Flag damaged returns at check-in so they don’t go back out by mistake.

Vendor & Sub-Rental Tracking

Track vendors and purchase orders right alongside your own inventory.

Instant Invoicing

Generate invoices at time of rental or return — no re-keying line items.

Customer & Vendor CRM

Every contact, company, and rental history in one place.

Reporting

Utilization, revenue, and inventory reports whenever you need them.

See It In Action

A Look Inside

Real screens from a working installation — this is the foundation your customization starts from.

Then We Make It Yours

Customization Is the Whole Point

Every rental business has its own wrinkles — a quirky approval process, a weird SKU structure inherited from the last system, a reporting format your accountant insists on. That’s exactly where we start.

Workflow

Custom approval steps for high-value or long-term rentals, routed to the right person automatically.

Integrations

Connect to the accounting, e-commerce, or booking tools you already use.

Reporting

Reports built around what your team actually checks every week, not a generic template.

Structure

Fields, categories, and pricing rules that match how you already think about your inventory.

Who It’s Built For

Rental Businesses Across a Wide Range of Industries

If it gets rented out and needs to come back, chances are we’ve already built something close to it.

AV & Event ProductionConstruction EquipmentParty & Tent RentalsFilmmaking & Photography GearOutdoor Recreation (Boats, Kayaks, Canoes)Campground & River Trip ManagementMedical EquipmentLandscaping EquipmentFurniture RentalsCostumes & Formal WearDumpstersEarth-Moving EquipmentMoving Gear & TrailersSports FacilitiesHome Improvement ToolsAnd More

“My eXcelisys team handled my tough campground reservation system project and came up with a great FileMaker Pro custom app solution for my business. They were able to handle all of my curveballs and delivered a great solution that has helped my business significantly.”

Todd Golebiewski — River View Campground & Canoe Livery